How to write an email of acceptance of job offer?
An email of acceptance of job offer officially express or communicate employer about your acceptance of the job. It conveys your thanks to employer and confirms that you now well understand all the terms and conditions of the job offer.
This article explains, how to write an email of acceptance of job offer and what points you have to keep in mind while writing an email for acceptance of offer letter. Also, in this article you will find job offer acceptance email samples.
What is an email of acceptance of job offer?
An email of acceptance of job offer is a type of formal email, which you mail to your future employer to convey your acceptance of the job.When your final round of job interview i.e. HR round (where they discuss about salary negotiation, date of joining and other terms and conditions) is done, and if the employer is agree to move further with your profile, they will first inform you about your selection by an email. This email is called as offer letter.
An offer letter, officially communicates that employer is willing to hire you for the said position. This offer letter normally consist of the job title i.e. job position, job start date, your role and responsibilities in the organization, structure of pay compensation and other terms & conditions related to the offered position.
After receiving the offer letter you have to communicate your decision to the employer. The email by which you communicate or covey your decision of accepting the offered job is called an email for acceptance of offer letter.
Normally HR team keeps this email in employee records for future reference.
When to write an email of acceptance of job offer?
Normally HR or the person who send an offer letter email to you, asks you to accept the offer letter and revert with a reply email. In this case you send them an email of acceptance of job offer. Otherwise it is not compulsory to send an email for acceptance of offer letter.But, it is recommended to send an acceptance email to the employer, since it can make or create a positive effect on your new employer. Also, your reply email will inform the employer that you have accepted the terms of the job offer.
If you are not happy with the terms or any other conditions in the offer letter, you can ask employer to send again the revised offer letter. Accept it, when you are happy and agree with the contents of offer letter.
What to include in an email for acceptance of offer letter?
You should include the following points in your email for acceptance of offer letter;- Your interest to join the organization.
- The job title of the offered position.
- Thanks to the employer for giving you this opportunity.
- A formal message, that you accept the job offer.
- Your confirmation for joining date.
- Any other details, which employer asks you to include in the offer letter.
How to write an email of acceptance of job offer?
Below steps will help you to write a awesome email of acceptance of job offer to impress your future employer;1. Check your job offer letter
Check your job offer letter in detail. Check and understand all contents of the offer letter such as office timings, package details, leaves, traveling required, etc. Before confirming the offer letter, discuss it with your family or friends.
Also, keep in mind don’t take more time for replying the job offer. If possible then reply as early as possible. If you want to reply after some time or want more time, please inform to the employer.
2. Write your job offer acceptance email
After your final decision of accepting the offer letter, start to write reply email. It should include all the defined requirements of the offer letter. Check that your reply should be clear, brief, professional and should include all the necessary details.
3. Don’t edit subject line of your reply email
If you receive your job offer by an email, you should reply to the same email to communicate your acceptance of job offer. Never edit the subject line in such situation.
But, if you receive offer letter on paper and you want to reply by an email, then write a clear subject line. It will help employer to understand, what this email is of about.
Example; Subject : [Title of the Job Position] – Acceptance of Job Offer – [Your Full Name].
4. Send your email to the correct person
Normally the offer letter is sent by HR department. Then reply your email to the HR person who has sent you the email. If organization want to contact particular person, than send your email to that person.
5. Express thankfulness
In main body of your email, first thank the employer for the job offer. Express your feelings for accepting the new role.
6. Write a formal statement for acceptance of job offer
Further add a formal content in your email that you accept the offered position and accepting the terms & conditions of the employment mentioned in the offer letter. While writing the statement include the title of job position in your statement. Also, mention your joining date i.e. when will be your first day in the organization.
7. Conclusion and signature
Conclude your email with professional wishes such as ‘Yours sincerely' or ‘Thanks and Regards.' Include your full name below the wishes, this will indicate your signature in an email. Also, you can include your contact details like mobile number in the end.
8. Use proper professional email format
Write your email in a professional way. Address the email to the correct person i.e. a person who offered you the job position. Make sure that your reply email is well written and it should not contain any grammatical or typos errors.
You got the job, but you still have to impress your new employer.
Job offer acceptance email sample
Job offer acceptance email sample 1
Subject: Acceptance of the Job Offer
Dear Mr./Ms. {Write Recipient’s Name},
I extend my gratitude to you for offering me the position of {Job Title} in your {Organization’s name}. I am pleased to accept your offer and look forward to begin work with your organization from {Job Starting Date or Joining Date}.
I accept all the terms and condition's mentioned in the job offer.
Kindly let me know if more information or documents I have to submit to you. I wish to complete all the joining formalities before my joining, so that I can start my work with efficiency and immediately.
For giving me this awesome opportunity, I am thanking you. I am very happy for becoming part of a great team.
Yours Sincerely,{Write your full name}{Write your contact number}
Job offer acceptance email sample 2
Subject: [Title of the Job Position] – Acceptance of Job Offer – [Your Full Name]
Dear Mr./Ms. {Write Recipient’s Name},
I like to thank you for offering job offer for the position of {Job Title} in your organization. It makes me happy to be able to work for {Organization’s name}. Please consider my this email as a formal letter for job offer acceptance.
Working with a reputable organization like yours is a dream for me and now it’s come true. I assure to give my best in every task assigned to me as a sincere employee.
I am accepting all the terms and policies of your organization as mentioned in the offer letter.
Looking forward to begin work with your organization from {Job Starting Date or Joining Date}. I have already shared all the essential documents by the mail. Please let me know if any other documents, I missed to submit.
Yours Sincerely,{Write your full name}{Your contact number}
Job offer acceptance email sample 3
Sub: Job Offer Acceptance
Dear Mr./Ms. {Write Recipient’s Name},
I am writing this letter to formally accept the position of {Job Title} with {Organization’s name} that was offered to me.
I would also take this opportunity to confirm all the terms and conditions mentioned in the offer letter.
I will join my duties from {Joining date}.
I am very eager to join your organization and hope to grow, both as an individual and as a professional. Feel free to contact me via email or contact number as mentioned in signature.
Thanks and Regards,{Your Full Name}{Your email id}{Your contact number}
Job offer acceptance email Sample 4
Subject: [Title of the Job Position] – Acceptance of Job Offer – [Your Full Name]
Dear Mr./Ms. {Write Recipient’s Name},It is reference to the email for job offer dated {Date}, which confirms my selection for the post of {Job Title} with {Organization}, I wish to thank you for giving me this awesome opportunity. With great pleasure and pride I accept this job position.
I understand my starting salary is {Total Salary Amount}, and after my six month probation period it will increase. I accept my working days, which is Monday to Friday.
I confirm my joining date in organization is {Joining Date}. I also wish to confirm my compensation package, which consist of {list down package details and other benefits mentioned in offer letter}.
Again, I am thanking you for this awesome opportunity.
Yours Sincerely,{Your Full Name}{Your email id}{Your contact number}
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